Student Services

Student Services staff are trained to give students a variety of support to enhance their personal and professional preparation for a successful future. Information about services and programs is available in the Student Services Office. Any student who has questions relative to college policies/regulations should feel free to discuss the matter with a staff member.

Admissions

Dawson Community College maintains an “open door” policy for those who are 16 years or older. DCC does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, gender or sexual orientation in the education programs and activities which it operates. The College encourages students to seek admission if its programs and services will meet their educational needs. The admissions process is based on self-selection, and students may enroll at any time throughout the year. Any person with a disability, who is concerned about accessibility and/or accommodation issues, should contact the Director of Student Support Services at 406-377-9416.

Non-Degree Students

For non-degree students, a complete admission file consists of the following:

Measles, mumps and rubella (MMR) immunization records for anyone born after December 31, 1956 if taking six (6) or more credits a semester; and;
Residency verification when required.

Degree Seeking Students

For degree students, a complete admission file includes:

A completed Application for Admission form;
An application fee of $30 (non-refundable);
A complete high school transcript sent from the accredited high school after the student has graduated, a recognized high school equivalency certificate issued by a state department of public instruction, or “Ability to Benefit” (take a placement test at the Learning Center for verification);
Recent (within one year) high school graduates must complete either the American College Test (preferred) or the Scholastic Achievement Test. Scores must be sent to DCC by the testing facility;
MMR immunization records for anyone born after December 31, 1956; and
Residency verification when required.

Transfer Student Admission

DCC accepts transfer students under the degree seeking student admissions standards. A transcript is required from all previous institutions of higher education. Students who have been suspended from other institutions for disciplinary reasons will be admitted at the discretion of the administration.

Foreign Student Admission

In addition to the degree seeking admissions standards, nonresident alien students are required to certify their proficiency in English by having an official copy of their TOEFL scores sent to the college.

Students with a TOEFL test score indicating a minimum of 500 on the paper test or a minimum of 173 on the computerized test must provide a high school transcript that is translated into English and sent directly from the school and show proof of financial independence; they must make a housing deposit. Students from a nation other than Canada must deposit funds with Dawson Community College to cover a one-way airfare home in case of emergency, or show proof of a round-trip ticket.

Evidence of Immunization

Students who were born after December 31, 1956 and who plan to register for six (6) credits or more must, as required by Montana state law, show proof of immunizations administered after December 31, 1967. The immunization dates must have occurred after the age of one year. Requirements include proof of two (2) doses of immunization against measles, given at least thirty (30) days apart and one (1) proof of Rubella immunization. Immunizations that were administered after June 11, 1993 must be measles/mumps/rubella (MMR). The record must be signed by a physician, health agency, or school official. The date (day/month/year) of the immunizations must be included.

Campus Visits and View Days

Campus tours are available through the Office of Admissions. To assure the availability of staff, please contact the office at 406-377-9411 in advance to set up your campus visit. DCC View Days give prospective students and their families a chance to meet with faculty and students, explore academic facilities and tour the campus.

The Registration Process

Registration is the official process of enrolling in classes and is accomplished by meeting with an advisor, registering for classes and paying tuition and fees. The published academic calendar has information regarding application and registration dates. Anyone enrolling as a full-time student (12 or more semester credits) or is degree-seeking must complete the admissions requirements before registering. Please refer to the pages in this section for information regarding the admissions process.

Students may not enroll in more than 20 credit hours in a semester without approval from the Dean of Instruction.

Students must be in good standing (academic, financial and/or other) to register for classes. Students with outstanding tuition and fees, school fines or other holds on their account cannot register until such holds have been cleared.

Orientation

DCC provides a formal orientation to acquaint new and transfer students with the policies and organization of the College. Orientation days are scheduled prior to the beginning of each semester for this process. Placement tests, campus information sessions, library orientation, and group advising are some of the activities that take place during orientation. All new and transfer students who have not previously completed their English and mathematics core requirements must take the COMPASS placement tests. These tests are given by Learning Center personnel during orientation and by special arrangement. Scores on the COMPASS tests help advisors and students select appropriate course-work. A current DCC catalog will be provided at orientation for each student during initial DCC registration.

Placement Testing

Placement testing is conducted at the beginning of each term to help advisors assess any reading, mathematics, writing or other support needs that students may require. Advanced placement recommendations may also be made if the student is ready to enter higher-level coursework. All students entering DCC for the first time must complete the Academic Assessment Testing provided by the Learning Center. Testing may be performed during advance registration or during orientation at Dawson Community College.

Advising

Students meet with an advisor during orientation to arrange a class schedule for the semester. Thereafter, the student and advisor work throughout the term to plan the student’s course of study for program completion and/or to meet the requirements of an institution to which the student may be planning to transfer. The student is responsible for contacting the transfer institution. For more information about admissions, please contact 406-377-9410.

Registering for Classes

After classes have been selected, students must register in the Business Office. Courses will be entered into the campus computer system, reserving a place in each course for the student. If a course is full, students will be notified at this time and should meet with their academic advisor to discuss an alternate course.

Changes in Registration

Students are allowed to make changes to their class schedule after they have registered for classes. They should meet with their academic adviser to discuss the ramifications of the changes as they pertain to graduate requirements and potential transfer issues. Changes to class schedules may be completed within the time frames published in the academic calendar. Please refer to the Academic Affairs section for information regarding the College’s Drop/Add Policy.

Expenses

Residency Requirements

In-District students are those:

Who pay or whose parents pay taxes on real property located within the Dawson Community College District and who have resided in the district for one continuous year or more or whose parents have had permanent residence for one full year or more in the Dawson Community College District.

Who are real property taxpayers or whose parents are real property taxpayers in the Dawson Community College District and who have lived in the Dawson Community College District for a continuous year, and have taken all reasonable steps to establish residency, and who have not enrolled in any DCC class during that continuous year.

Out-of-District students are those:

Residents of Montana who do not qualify as “In-District” residents; those whose parents are not real property taxpayers in the Dawson Community College District.

Out-of-State students are those:

Who are neither residents of the state or whose parents are not Montana real property taxpayers.

Western Undergraduate Exchange

Dawson Community College participates in the Western Undergraduate Exchange (WUE), a program of the Western Interstate Commission for Higher Education and other Western states. Through WUE, students from Alaska, Arizona, Colorado, Idaho, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, and Wyoming may enroll at Dawson Community College in any program, paying resident tuition plus 50 percent of that amount (plus other fees that are paid by all students).

Because Dawson Community College participates in this program, residents of Montana may apply for admission at institutions in participating states. Each state and institution reserves the right to set its own limitations within the WUE program. Information about WUE may be obtained from the Admissions Office.

Tuition & Fees

Payment of Tuition and Fees
All tuition and fees must be paid or adjusted at the time of registration. Registration is not completed until this is done. Payments should be directed to the Business Office and may be made in the form of cash, check, money order or bank credit card (MasterCard, Visa, American Express or Discover). Please contact the Business Office for information regarding third-party billing and deferments. | Click here for Cost of Attendance

Special Fees

Some courses, especially those in music and the physical education and recreation departments, may require additional fees. Students registering for those courses should note those supplemental costs in the course descriptions found in the course syllabus.

A nonrefundable late fee of $40.00 is paid by all students who are taking more than six credits and who do not pay tuition and fees during the period designated for registration, unless their late registration was the fault of Dawson Community College. The late registration fee applies to students enrolled for six credit hours or less after the second week of classes.

If a bank declines payment on a personal check and returns it to Dawson Community College, the late registration fee and non-sufficient fund fee will be charged to the student who has offered the check for the payment of fees.

Special Fees Table
Application Fee (nonrefundable)	$ 30.00
Bowling Fee	$ 50.00
CCCOnline Handling Fee (per class)	$ 30.00
CCCOnline Fee Per Credit Hour	$136.38
Course Challenge Fee Per Credit Hour (nonrefundable)	$ 30.00
CPR/First Aid Certification	$ 7.00
Experiential Learning Fee Per Credit Hour	$ 10.00
Fly Tying/Fishing Fee	$ 15.00
Golf Fee	$ 50.00
Graduation Fee	$ 20.00
Independent Study - Handling Fee (per class)	$ 30.00
Independent Study - Per Credit Hour	$ 70.00
Music Fee-Private Lessons	$ 75.00
Non-Sufficient Funds Check	$ 15.00
Replacement Student Activity Card	$ 5.00
Summer Semester Internship Fee
- Per Credit Hour	$ 30.00
- Maximum in-district	$150.00
- Maximum out-of-district	$225.00
Umpire Clinic Fee	$ 10.00
Course Audit Fee – same as fee for taking course for credit
Early Start Fee Per Credit Hour - 1/2 of regular tuition
Off Campus Site Fee Per Credit Hour - On fee schedule
Senior Citizen Gold Card - Tuition waived, but payment of fees is required

Senior Citizen Discount/Gold Card

The Senior Citizen Gold Card is intended to provide opportunities for senior citizens to participate in College activities and events. Senior citizens who are at least 60 years of age and reside in the Dawson Community College service area are eligible for the following: 1) tuition waivers for college courses (fees still apply), and 2) free admittance to cultural and athletic functions.

Some restrictions and exclusions apply:
Minimum class enrollment and space available must be met before the College will honor Gold Card registrations.

Gold Card registrations exclude:
Workshops with 189/289 numbering
Enterprise and/or self-supporting activities/events
Online courses

Once an application has been submitted, a lifetime Gold Card will be issued. Senior citizens who want to be Gold Card holders are encouraged to contact the President’s Office for an application.

Deferred Payment Plan

The following deferred payment plan for tuition and fees is available:

Prior approval must be made before the day of registration.
At least $75.00 must be paid at the time of registration.
Fifty percent of the total amount that is due must be paid within 30 days.
The full amount that is due must be paid within 60 days.

A non-refundable administrative charge of $25.00 per semester will be levied. Dorm students must pay dorm rent in full at the time of registration. Farm/Ranch students must pay computer payment in full at the time of registration.

Payment must be made even though the student withdraws from school. Any refund that is owed to the student because of withdrawal (either voluntary or involuntary) will be applied toward the payment of the deferred fee obligation. Should the refund be larger than the amount that is outstanding, the excess will be returned to the student. Any unpaid balance of the deferred obligation must be paid before the student may reenroll, graduate, or forward transcripts to another college.

Students who do not pay in accordance with the terms of the deferred payment contract may have their enrollment cancelled. Students may be denied the right to initiate another deferred payment. Deferred payment contracts must be signed at the Business Office.

Refunds - Institutional Policy

Students who are formally granted permission to withdraw from the college after registration may apply for a tuition and fee refund by filling out the official withdrawal forms and by providing a copy of their current semester fee receipt. These forms are available in the business office.

The following rules apply:

The admission fee is nonrefundable.
One hundred percent (100%) of all tuition and fees will be refunded before the first day of classes in any given semester.
Ninety percent (90%) of all remaining tuition and fees will be refunded up to the end of the fifth instructional day.
Seventy-five percent (75%) of all remaining tuition and fees will be refunded up to the end of the tenth instructional day.
Fifty percent (50%) of all remaining tuition and fees will be refunded up to the end of the fifteenth instructional day.
No refunds will be made after the fifteenth instructional day.
The date a drop slip is turned into the business office will be the official date of the drop and this date will be used to determine the amount of refund.
Refunds of tuition/fees for workshops, extension classes, and independent study may be prorated according to institutional policy.
Refunds for CCCOnline courses are determined by CCCOnline policy, please see website for details.
Dorm security deposit ($150) will be refunded up to 25 days before the beginning of the semester for which housing has been reserved. No refunds are given if cancellations are made after that date.
Students receiving Title IV financial assistance will be subject to both this policy and the “Return of Title IV Funds” that is stated below.

Return of Title IV Funds
If a student withdraws or ceases attendance on or before the 60% point in time of the payment period, which is calculated using school calendar days, a portion of the total of Title IV funds that have been awarded that student must be returned, according to the provisions of the Higher Education Amendments of 1998. The following funds are returned: Federal Stafford Loan, Federal Perkins Loan, Federal PLUS Loan, Federal Pell Grant, and Federal Supplemental Education Opportunity Grant. The calculation of the return of these funds may result in the student owing a balance to the College and/or the Federal Government. Examples are available upon request in the Financial Aid Office.

Financial Aid

Financial aid is available to eligible students who, without such help, would be unable to attend Dawson Community College. The primary responsibility for financing a college education rests with the student and his/her family. Dawson Community College financial aid is viewed only as a supplement to student/family support.

Students attending DCC for the first time must apply for admission to be considered for financial aid. All aid applicants will also be expected to complete and submit the Free Application for Federal Student Aid form (FAFSA). The Free Application for Federal Student Assistance (FAFSA) form may be completed on-line at www.fafsa.ed.gov. When applying for financial aid, a student should use tax information from the most recent tax year. Students should use the school code of 002529 for Dawson Community College. Students do not need to wait until being admitted to the college to apply for financial aid. Students who apply early, usually before March 1, and who complete all other documentation requirements, are given priority for limited funds. Those who complete requirements later are considered only for federal loan programs and federal Pell Grants. For more information contact the DCC Office of Financial Aid.

Determination of Eligibility

Most student aid is awarded on the basis of need. “Need” is defined as the difference between cost of education, (tuition, fees, room, board, books, supplies, transportation and personal expenses), and the Expected Family Contribution, which is the amount the student and his/her family contribute as determined by the FAFSA.

If educational cost exceeds the family’s ability to contribute, need will exist, and every effort will be made to provide adequate financial aid. To offer maximum assistance, awards often are made in the form of a financial aid “package” combining two or more different types of aid (grants, scholarships, employment, and/or loans).

Applications are processed in the order in which they are received. The Financial Aid Office reserves the right to make the final determination regarding the type(s) and amount of aid awarded, based upon an evaluation of the applicant’s eligibility for a particular type of aid and upon the availability of funds under the various aid programs.

Financial Aid Eligibility Requirements

To receive Title IV financial aid each recipient must meet the following eligibility requirements:

Be enrolled/accepted for enrollment in a degree or certificate program.
Not be enrolled in elementary or secondary school.
Have a high school diploma, GED, or pass a federally approved Ability to Benefit test.
Be a citizen of the United States or be an eligible non-citizen.
Maintain satisfactory academic progress.
Not be in default on a Title IV loan.
Not owe a repayment of any Title IV grants.
Be registered with the Selective Service Administration, if required.
Have a determination of eligibility or ineligibility for a Pell Grant.
Not have borrowed in excess of loan limits.
Have need, as defined by individual program requirements (except for unsubsidized Stafford Loans).
Meet any other program-specific criteria.

Distribution of Aid

All financial aid is awarded and distributed through the Financial Aid Office, usually by crediting aid to the student’s account. Aid is distributed after a student has accepted the award offer, but not before registration of classes each semester. Students who are offered workstudy are assigned employment and must complete additional paperwork at the Financial Aid Office. Workstudy students are paid monthly, based on the timesheet submitted by the student and the work supervisor.

Grants

The Federal Pell Grant program is designed to provide undergraduate students with a foundation of financial aid. The financial need of the student is determined by a formula that has been developed by the U.S. Department of Education and is applied consistently to all applicants. The award is to be used for education expenses, which include tuition, fees, room and board, books and supplies. The amount of Pell Grant a student receives depends on his/her enrollment status.

Federal Supplemental Education Opportunity Grant (FSEOG) is available on a limited basis to undergraduate students with exceptional need for assistance (Pell Grant recipients must be given priority).

Montana Higher Education Grant is available on a limited basis to students who are Montana residents, are eligible for financial aid, are enrolled for a minimum of six credits per semester, and have substantial financial need. Eligible students may receive awards of up to $600 per year, depending on need.

Jeff Baker Grant is available on a limited basis to students who are Montana residents, eligible for financial aid, enrolled as full time students and who meet other program specific requirements. Amounts may range from $100 to $1,000.

ACCE$$ Grant established by the Student Assistance Foundation, is available on a limited basis to students who are Montana residents, eligible for financial aid, enrolled as full time students and who meet other program specific requirements. Amounts may range from $100 to $1,000.

MGSLP Grant established by the Montana Guaranteed Student Loan Program and is available on a limited basis to students who are Montana residents, eligible for financial aid, enrolled as full time students and who meet other program specific requirements. Amounts may range from $100 to $1,000.

Employment

Federal and State Workstudy are financial aid programs that are funded by Federal and State governments and awarded based on student financial need. These programs are awarded as a part of the total aid package to students who will be enrolled at least half-time. Eligible students may work up to 10 hours per week in an on-campus or off-campus job. Off-campus workstudy jobs are limited to community service employment.

Student Employment

The College carefully considers the need for financial assistance for students. A majority of the college course offerings are scheduled in the morning or early afternoon hours so that students may have time to devote to part-time employment. However, it is understood that the students who work part-time should maintain a proper balance between their college course loads, individual study times, and any part-time employment.

The College works with local business groups and firms to obtain listings of employment opportunities for students. This employment file is maintained in the Career Center. Students are urged to check there if they are seeking work. Students may also register with the local employment service office.

Loans

Federal Perkins Loan provides loans to eligible students who demonstrate exceptional financial need. The school is the lender for this low interest (5 percent) loan and the maximum a student may borrow in an academic year is $3,000. Repayment of the Perkins Loan is deferred while the borrower is enrolled at least half-time in the approved institution of higher education. Interest begins to accrue and repayment starts nine months after the borrower ceases to be enrolled at least half-time. Repayment may be extended over a maximum of 10 years; minimum monthly payments are established at $40 plus accrued interest. Under certain circumstances the loan can be cancelled. Information regarding loan cancellation and deferment is available in the Financial Aid Office.

Federal Stafford Loan is a low interest loan made by some banks, credit unions, or savings and loan associations to students attending college at least half-time. A special loan application is required. Federal Stafford Loan applicants must show financial need in order to qualify and this requires completion of a financial aid application. A maximum of $2,625 for freshman year and $3,500 for sophomore year may be borrowed and must be repaid within 10 years of leaving school.

Unsubsidized Federal Stafford Loan is a low-interest loan that is made by some banks, credit unions, or savings and loan associations to students attending school at least half-time. A special loan application is required. Students who may not be eligible for any or all of the Stafford Loan may apply for assistance through the Unsubsidized Federal Stafford Loan. Interest will not be deferred while the student is attending college; therefore, the student must pay that interest while in college. Students must apply for financial aid and meet all other general financial aid eligibility criteria.

Federal PLUS Loan is a variable interest, unsubsidized loan made to parents of dependent students. Parents may borrow the cost of college attendance minus other financial aid. Federal PLUS borrowers generally must begin repaying both principal and interest within 60 days after the loan is disbursed.

Other Financial Aid Programs

Short Term Emergency Loans - The Dawson College Foundation provides a special fund to assist students who have unanticipated needs. Loans are for up to three months and a nominal service charge is assessed.

State Vocational Rehabilitation Service - Students with certain disabilities may qualify for educational assistance through the Montana Department of Social and Rehabilitation Service. Contact that office for more information.

Veterans’ Benefits - Subsistence payments from the Veterans Administration are based on the number of credit hours for which the student is registered. A minimum of 12 credit hours is required for full payment of benefits. An “Application for Education Benefits” should be filed with the VA well before the beginning of the college semester. Certificates of Eligibility must be submitted to the Registrar’s Office.

Tribal Grants - These funds are available to many Native American students who are enrolled in a full-time course of study. The award limits are based on the student’s need and the availability of funds. Further information may be obtained by contacting the student’s tribal office or the tribal higher education office.

Scholarships

Dawson Community College makes many scholarships available to students. The duration of assistance, scholarship amounts, requirements and criteria for each scholarship varies. Any prospective or currently enrolled student may obtain applications from the Financial Aid Office.

Waivers of Tuition: Tuition waivers are available for eligible veterans (see policy below), senior citizens, faculty and staff, high school honor students, athletes, and art and music students who display great talent.

Veteran’s Policy: For veterans with outstanding service, policy states that all tuition and fees will be waived for any veteran who has been awarded either the Medal of Honor of the Army or the Navy’s Distinguished Service Cross, or the U.S. Air Force’s Distinguished Flying Cross.

Satisfactory Academic Progress Requirements

Federal regulations require that schools participating in federal financial aid programs determine whether students are progressing through their programs of study in a satisfactory “qualitative” academic manner (Academic Standard), and at a satisfactory “quantitative” rate (Rate or Progress Standard). This requires the Financial Aid Office to make a determination that all applicants are eligible for financial assistance based on their prior academic records (whether or not they ever received financial aid).

Students who have attended a post-secondary institution but who have not received financial assistance must have successfully completed at least 80 percent of the credits that were attempted with a cumulative GPA in compliance with the “Guide for Measuring Satisfactory Progress for Full Time Students.” If a student does not maintain Satisfactory Progress according to the guidelines defined below, the student will be placed on financial aid probation for one semester. Students on financial aid probation have access to any academic aid for which they are eligible during that semester. If the Satisfactory Progress guidelines that are defined below are not met during the probation period, a student’s financial aid will be cancelled.

Academic Standard (Qualitative Determination)

A full-time student must successfully complete a minimum number of credits which apply to the degree or certificate being sought and have a cumulative grade point average shown on the following guide:

Guide for Measuring Satisfactory Progress for Full-time Students

At the completion of	GPA
1st academic year (2 semesters) or 24 credits earned	1.75
2nd academic year (4 semesters) or 48 credits earned	2.00

Rate of Progress Standard (Quantitative Determination)

A full-time student must be able to complete an associate degree program in no more than six semesters. Adjustments in the number of semesters in attendance are made for part-time students.

Definition of Terms for Financial Aid

Academic Bankruptcy: The DCC Fresh Start (Academic Bankruptcy) will not be granted to students receiving Title IV Aid. A separate academic progress calculation must be made each semester for all Title IV recipients, which will involve cumulative GPA, attempted credits, and earned credits.

Academic Year: The academic year is comprised of Fall and Spring semesters and the summer session.

Appeal: A student who has been denied financial assistance or who has been placed on financial aid probation because of failure to maintain satisfactory progress may appeal in writing to the Financial Aid Appeals Committee. Current federal regulations require that students must maintain satisfactory academic progress to receive financial aid. However, under certain limited circumstances, it may be possible for the committee to make a professional judgment and to certify that a student who is unable to complete the credit load or GPA requirements because of circumstances beyond his/her control is making satisfactory progress.

Cancellation: Successful completion of classes means passing grades must be earned. Grades of F, W, N, and U do not count toward successful completion. If a student is not making satisfactory progress as defined by this policy for two consecutive semesters, the student’s financial assistance will be canceled. If a student completely withdraws from DCC or otherwise earns no credits for a semester, the student shall have his/her financial assistance immediately canceled without a semester’s probation. Furthermore, a student’s financial assistance will be immediately canceled should he/she fail to successfully complete:

6 or more credits per semester for a full-time student;
5 or more credits per semester for a 3/4 time student;
3 or more credits per semester for a 1/2 time student. (see Withdrawal)

Challenge Courses: Students will not be funded.

Declaration of Major: Financial assistance may be given to students who are in Associate of Arts or Associate of Science programs as long as the students are enrolling for courses to satisfy core requirements and general electives.

Dropped Classes: Financial aid recipients must complete the credits for which they were funded (see Enrollment Status) failure to do so could result in financial aid probation or cancelation. A student is not allowed to drop below these credit loads during the semester without first getting written approval from the Financial Aid Office. This approval will be granted for just cause only. A class that is changed to “audit” status will be treated as a class from which a student has withdrawn.

Enrollment Status: Students receive financial aid based on semester credit hour loads.

A student enrolled for 6-8 credit hours (1/2 time)
A student enrolled for 9-11 credit hours (3/4 time)
A student enrolled for 12 or more credit hours (full-time)

Part-time students with 6-11 credits will be considered for reduced financial aid packages. A Pell recipient receives 75% if enrolled as a three-quarter student, 50% if enrolled as a half-time student. Other aid may be reduced or eliminated when the student drops below credit hour load.

Students enrolling for fewer than 6 credits are not considered for financial aid with one exception; undergraduates who are seeking their first degree may be eligible for a reduced Federal Pell Grant.

Incomplete: An incomplete course is one for which no credits were earned. It is considered as an “F” until a higher grade is earned and recorded with the Registrar.

Independent Study: Students will not be funded.

Non-Degree Students: A non-degree student is, by definition, not considered to be in a course of study and is, therefore, not eligible for financial aid through the DCC Financial Aid Office.

Non-Financial Aid Recipients: By law, students who have not received financial aid in the past but who intend to apply for financial aid must also maintain satisfactory academic progress.

Probation: Probation results when a student completes only:

6-11 credits per semester for a full-time student;
5-8 credits per semester for a 3/4 time student;
3-5 credits per semester for a 1/2 time student.

Students in this category may receive financial assistance during the following semester. The student must still successfully complete the credit load and GPA as outlined in the “Guide for Measuring Satisfactory Progress.” In the event the student fails to meet these criteria for two consecutive semesters, the student will be considered as not making satisfactory progress and will have his/her financial assistance cancelled.

Refund: Students receiving Title IV financial assistance will be subject to both the Institutional Refund Policy and the “Return of Title IV Funds”. (See Expenses section of catalog).

Reinstatement: A student whose financial assistance has been cancelled for failure to make satisfactory progress may: 1) petition the Financial Aid Appeals Committee for reinstatement of financial assistance; or 2) pay one semester with his/her own resources and make satisfactory progress according to this policy. However, independent study and/or challenge courses taken after aid has been cancelled may not be included.

Remedial Courses: Students may include, as part of their minimum credit load, certain sub-100 remedial courses which do not apply toward graduation requirements. For financial aid purposes, students may enroll in sub-100 courses totaling no more than half their credit load per semester and may enroll for a particular course no more than once.

Repeated Courses: Repeated courses for financial aid purposes are courses that have been previously attempted but are not considered a part of the current semester class load. Repeated courses must be taken in addition to the number of credits required for the aid the student is receiving.

School Year: Two semesters plus summer session of the academic year constitute the school year. For financial aid purposes, the summer session concludes the school year.

Stop Outs: A student who has ceased attendance at DCC and who was not making satisfactory progress at the time he/she ceased attendance, is reinstated provided that the student has not been enrolled at DCC for a period of at least three calendar years. Such a student shall be on financial aid probation.

Transfers: A student who transfers to DCC, and who was not eligible to receive financial assistance at a prior institution as a result of his/her failure to maintain satisfactory academic progress at that institution, shall be on immediate financial aid probation at DCC. Students must pass at least 12 credits and be in compliance with the “Guide for Measuring Satisfactory Progress for Full-Time Students” during the first semester they receive financial assistance at DCC. Failure to complete these requirements will cancel any future financial assistance.

Verification: Some students will be required to submit tax returns and other documents to verify the information on their applications. If a student is selected, he/she will be advised concerning the documentation that is required. Failure to provide requested documentation will stop further processing of financial aid applications.

Withdrawals: Students who withdraw from DCC or otherwise earn no credits for a semester, shall have their financial assistance cancelled (See Cancellation) subject to the reinstatement provisions listed in this policy. The student will be subject to the “Return of Title IV Funds” if the withdrawal occurs prior to the 60 per cent point in time of the period of enrollment (See Expenses section of catalog).

Students receiving financial aid should understand the provisions of this policy. It is assumed that the student will fulfill all responsibilities in this regard.

Exceptions to any of the specific provisions of this policy may be made for compelling reasons at the discretion of the Director of Financial Aid and/or Financial Aid Appeals Committee. The student, regardless of the exception, must be making satisfactory academic progress.

DCC does not have the authority to provide federal and state financial assistance to a student if the college determines that the student is not making satisfactory progress.

Questions concerning this policy should be addressed to the Director of Financial Aid, Dawson Community College, P.O. Box 421, Glendive, Montana, 59330.

Bookstore

The Dawson Community College Bookstore markets textbooks, logo wear, and supplies. For the art student or art enthusiast, the bookstore also provides a wide variety of oil, acrylic and watercolor art supplies, including paints, brushes, canvas boards, drawing pencils, pads and paper.

Purchases

The following policies pertain to Bookstore purchases:

Students may not make any unauthorized charges in the Bookstore.
To receive a refund, the student must have a receipt.

Refunds

Full refunds on textbooks will be allowed during the first two weeks of the semester under the following conditions:

New books must be in absolutely new condition, free from all marks or writing, for a full refund.
A new book that is marked is considered to be a used book and will be refunded at 50% of retail value.
Refunds cannot be issued for workbooks that have been written in. Your name in a book automatically makes it a used book.

Buy Back Policy

The bookstore has a Book Buy Back during finals week. The status of a book for buy back is established by the faculty and the bookstore. Books are bought back at 50% of the purchase price. The bookstore is not able to purchase a book if:

It will not be used again at DCC.
It is superseded by a new edition.
The book is in poor condition.
Highlighting is acceptable but ink is not.
Pencil marks are not erased.

Books that the Bookstore cannot buy back MAY have a wholesale value. Periodically, private book buyers will come to campus to purchase textbooks.

Textbook Scholarship

Some students receive a Textbook Scholarship; the following guidelines will be in effect for that purpose.

Textbooks may be charged, but not workbooks or study guides.
Books must be returned at semester’s end.
Students cannot sell their books for cash.
Books that are not returned will have to be paid for.
Books that are lost or damaged by the student will have to be paid for.

If a student has a delinquent account, his/her transcript will not be released.

Voc-Rehabilitation, BIA, Job Service Policy

Books/supplies can be charged up to a preset limit.
Books can be sold back at semester’s end for cash.

Career Center

The Career Center offers career planning, academic advising, transfer information and employment information to students, staff, alumni, community and employers. The office helps students determine their academic and career goals as well as assist those transferring to other institutions.

Aptitude, interest, and personality inventories are available to students, as well as study habit and attitude surveys. College catalogs and transfer information are available for student use.

Professional advisors are available through the center to assist students in making decisions and accepting responsibility for their educational, vocational and personal decisions. Referral to health care providers and mental health counselors is provided through the Career Center. Any fees for private services are the responsibility of the student.

The Career Center uses Montana Career Information System and the Kuder Career Planning System to assist students in career planning. Both systems provide information on occupations, skills, exploration, sources of education and training and career opportunities.

The Career Center also houses placement information for students graduating with an Associate of Applied Science degree. Please contact the center at 406-377-9447 for further information.

Housing

Campus Housing

Student housing is available in two-bedroom apartments located east of the main college buildings. Each apartment provides four students with two carpeted bedrooms, a kitchen/dining area, living room, bathroom, and storage space.

The complex facilities include games, laundry rooms, study and TV lounges, mail service, vending machines, and a pool table.

The housing complex is staffed with a residence life director and resident assistants who are trained to assist in problem situations and plan social, cultural and educational programming for the residents.

Housing Residency Requirement

All students who have completed fewer than 30 total credit hours of coursework are required to live in the residence halls. Exceptions are made for students who meet one of the following circumstances:

Reside with their parent(s).
Are married.
Are single parents.
Registered for eleven or fewer credit hours.
Are at least 21 years of age.
Have a particular hardship or other extenuating circumstance that compels an exemption.

Requests for residency exemption must be written and accompanied by supporting documentation and submitted to the Admissions Office. Students are not released from the residency requirement until they receive official notification from the Director of Residence Life.

Campus Housing Application

All full-time students who have completed 30 or more credits may voluntarily apply for housing in the Student Living Complex on a semester basis. Students who will be residing in campus housing must submit the completed application for housing and a $150 security deposit before an apartment can be assigned. If a student decides not to claim his/her apartment reservation, the deposit will be refunded up to 25 days before the beginning of the semester for which housing has been reserved. No refunds are given if cancellations are made after that date.

Disability – Reasonable Accommodation Statement

DCC does not discriminate against any student in the terms, conditions and privileges of residency due to physical or mental disability. When DCC becomes aware of any physical or mental disability which prevents an otherwise qualified student for residency from fulfilling their role as a qualified resident, prior to denying admission or refusing an accommodation, DCC will assess whether any reasonable accommodation would allow the person to be a qualified resident. An accommodation which creates an undue financial hardship on DCC or which endangers health or safety is not a reasonable accommodation. DCC will make any reasonable accommodation necessary to allow an otherwise qualified resident to fulfill the role of a qualified resident.

Once a student has claimed the reservation by checking into the unit, he/she is financially obligated for the remainder of the semester. All fees are to be paid in full at the time of registration. No deduction is made for late arrival at the beginning of the semester or for early departure at the end of the semester. Charges are subject to change with reasonable notice.

Prospective students are urged to submit an application at the earliest possible date. Assignments are made in the order in which completed housing applications are received at the Admissions Office.

Occupancy of Campus Housing

Occupancy of campus housing is a privilege that is extended to full-time students of DCC. Continuation of this privilege is dependent upon reasonable and satisfactory personal conduct and proper care of the unit to which the student is assigned. The college reserves the right to refuse housing to anyone in order to ensure the health and safety of all residents.

Each unit will have these minimum furnishings: telephone, TV cable services, computer internet access, four extra-length (36 x 80 inch) single beds with mattresses, mattress covers, window blinds, shower curtain, four desks with chairs, four wardrobes, a mirror, dining table and four chairs, stove, refrigerator, couch, living room chair, end table and wastebasket. Furnishings and fixtures belonging to the Student Living Complex are not permitted to leave the unit.

The residents of the complex may provide other furnishings, except waterbeds, if they wish additional furniture. Bedding, bath linen, kitchen utensils, dishes and personal items must be provided by the residents. Roommates are urged to avoid duplication of small appliances, stereos, etc., when possible. Pets are not allowed in the complex.

Campus Housing Schedule

The specific opening and closing dates for residence halls will be sent to the students with their room assignments. All conditions of the housing rental agreement are stated in the Student Housing Handbook. The residence halls will be closed during Thanksgiving, Christmas, and spring vacations. Room charges do not include these vacation periods.

College personnel enter rooms only when it is in compliance with state laws. The college reserves the right to perform maintenance functions, to determine the condition of college property, to determine when emergency conditions are thought to exist and to determine when State and Federal laws are being violated.

When residents check out of the unit at the end of the term, the deposit will be refunded, less deduction for any damages provided all conditions of the rental agreement are met and the unit is in as-issued condition. (See expenses). A complete list of rules is in the Student Housing Handbook.

Other Housing

Students who are unable to obtain housing on campus, may find accommodations by contacting local Realtors, the Glendive Chamber of Commerce, or by checking the local newspaper.

Library

The Jane Carey Memorial Library is located in the northeast wing of the main campus building. The library offers an inviting view of the Yellowstone River valley, while its study tables, individual carrels, group seminar room, and listening and viewing equipment provide an excellent study environment.

The college library supports the DCC curriculum by providing access to a wide variety of information resources. The library staff works closely with college faculty to provide materials needed for classes. The library collection includes approximately 20,000 book volumes, 200 periodical subscriptions, state documents, microfilm and microfiche, and a collection of audiovisual materials. Computerized resources include on-line indexes, periodicals, reference sources, and e-books.

Access to the library’s electronic resources and the on-line library catalog is available through the DCC Library web page at www.dawson.edu/dccLibrary. The on-line public access catalog provides quick and efficient access to library materials, not only at DCC, but also at a number of neighboring Montana college libraries. The catalog and other electronic resources are available to DCC students and other qualified users from off-campus computers with a campus-issued password. Services available to library users include inter-library loan, reference help, photocopying and audiotape duplications, instruction in library usage, and fax and computer access.

The library is open 8-4 p.m./6:30-9:30 p.m. Monday through Thursday and 8-4 p.m. Friday, except for posted holidays and summer hours. Cooperation with other Glendive libraries is emphasized in order to offer a wide variety of materials and services to area library users.

Academic Support Services

Student Support Services

Student Support Services is a federally funded TRIO program designed to increase retention, graduation, transfer to four-year institutions, and academic standing of disadvantaged college students. To be eligible for the program a student must be low-income, first-generation (neither parent has a bachelor’s degree), or have a documented disability that adversely impacts academic performance. Available services include free tutoring, academic advising, personal advising/counseling, help with financial aid forms, cultural enrichment activities and disability services (see policy regarding disability accommodations). The program also provides networking for program students who plan to transfer to other institutions.

The Learning Center

The Learning Center, while providing some of the same services as the Student Support Services program for the student population as a whole, also provides placement testing, diagnostic testing, and study skills instruction.

The Learning Center and Student Support Services work together to help ensure the success of all Dawson Community College students. All services are free.

Non-traditional Student Services

Single parents, displaced homemakers, single pregnant women, and non-traditional students are provided with support services and a resource center to help ease the adjustment to college life. Off-campus referrals to community support agencies are provided for more in-depth needs.

Adult Basic Education

The Adult Basic Education program provides the opportunity for people to improve their basic education skills or to study to obtain their high school certificate/GED. Federal, state and local funding have made it possible to provide instruction and study materials, free of charge, to the participants.

Non-readers and adults who would like to learn English as a Second Language are eligible participants. Adults seeking to rebuild their basic educational skills in order to enter higher education, to advance into job training, or to obtain a job are encouraged to enroll. Spelling improvement, study skills, lifeskills, and naturalization studies are other areas taught by ABE staff. Those people interested in obtaining their GED may work on any or all of the five GED areas which are reading, mathematics, science, social studies, and writing.

The program is in session throughout the year. Meeting times may vary to meet student needs. Satellite programs have been established in several Eastern Montana communities to provide these services off campus. The ABE program is located in the college Learning Center. Contact the DCC ABE program director at 406-377-9452 for more information.

General Education Development (GED Testing)

The College is authorized by the Montana Department of Public Instruction to administer the General Education Development (GED) test. GED testing policies for the state of Montana enable adults who are a minimum of 17 years of age or whose high school class has graduated and who have not graduated from high school to earn a high school credential (GED). All documentation of eligibility for testing must be presented at the testing site prior to testing. A waiver of minimum age requirement may be obtained under special and warranted circumstances and must be reviewed and approved by the state GED administrator’s office prior to testing. Contact DCC’s test administrator at 406-377-9410.

Food Service

A private contractor provides breakfast and lunch on weekdays. Service is available from 7:30 a.m. until 2 p.m. Monday through Friday, when classes are in session. Students may purchase a meal plan while enrolled at DCC. Arrangements are made with the food service operator at the time of enrollment.

Health Insurance

Student health insurance is available to students through local banks and insurance agents.

Athletics

DCC Buccaneers

Dawson Community College varsity athletic programs provide intercollegiate competition. The varsity sports are men’s and women’s basketball, men’s and women’s rodeo, baseball, and fast pitch softball. For more information about competitive athletics at DCC, contact the Athletic Director at 406-377-9450 or visit www.dawson.edu/athletics.

Basketball

Men’s and women’s varsity basketball is affiliated with the National Junior College Athletic Association (NJCAA), competing in Region IX. Region IX consists of Montana, Wyoming, Colorado, and Nebraska teams. Additional competition is provided in the Mon-Dak conference consisting of Montana and North Dakota.

Baseball/Softball (Fast Pitch)

Affiliated with the NJCAA, teams compete in Region XIII for conference play. Region XIII consists of North Dakota, Minnesota, and Ohio Colleges. Additional competition is provided by four-year colleges from North Dakota and South Dakota.

Rodeo

DCC’s rodeo membership is with the National Intercollegiate Rodeo Association (NIRA) competing in the Big Sky region. Montana colleges and universities, along with one Wyoming college, hold ten rodeos annually. The first three individuals in each event and the top two teams advance to the College National Finals in June. DCC teams have successfully competed in regional and national competition.

Extracurricular Activities

Dawson Community College students participate in a number of extracurricular activities each year. The Associated Student Body office works hard to build student involvement.

Intramural Program

The Dawson Community College Intramural Program aims to provide students with the opportunity to participate in a wide range of recreational activities. Through participation, the individual will develop an appreciation of the worthy use of leisure time with a positive attitude toward physical activity and social interaction. Activities are organized on a team or individual basis enabling everyone from the interested beginner to the serious athlete to participate.

Performing Arts

Students may participate in band, choir, and/or theatrical productions. These activities provide opportunities for the development of performance skills and appreciation. These groups participate in many college and community functions. One major highlight is the opportunity to perform in the annual Madrigal Dinner that is sponsored by the music department.

Credit may be earned for participation in these activities. For more information please contact the Music Department at 406-377-9456.

Collegiate Music Educator’s National Conference

Collegiate Music Educator’s National Conference (CMENC) is a national association for music education. It is a voluntary, nonprofit organization representing all phases of music education in schools, colleges, universities and teacher education institutions. Students involved in music and wishing to promote music are encouraged to join. For more information about participating, contact the music department at 406-377-9456.

Student Organizations and Clubs

Associated Student Body of DCC (ASB)

All regularly enrolled full-time students of the College are members of the Associated Student Body of Dawson Community College. A Student Senate, elected as representatives of the freshman and sophomore classes, acts as a governing board for the ASB. The Senate plans recreation and social activities for students and participates with the faculty and the community in planning other college and community events. The Senate also participates in DCC governance via appointments to college committees. A portion of student fees paid each semester is routed to ASB to finance activities.

As the number of students at Dawson grows and as their interests diversify, new clubs and societies are formed on campus. Students or groups wishing to discuss the possibility of organizing a club or society should contact the Dean of Student Services. Such new organizations will be subject to the approval of the student governing body.

Law Enforcement Club

Membership in this organization is encouraged for law enforcement majors and students employed in the criminal justice field. The main objective of this organization is to promote professional standards in law enforcement and to develop understanding of the problems and objectives of those agencies that are devoted to the administration of criminal justice.

Music Club

The goal of the Music Club is to make a notable difference in the programs and social and extracurricular activities throughout the school is the goal of the music club at DCC. Participation is open to all students involved in any aspect of the Music Department.

Phi Theta Kappa

Phi Theta Kappa, International Honor Society of the Two-Year College, is recognized by the American Association of Community Colleges as the official honor society for two-year colleges. Its purpose is to recognize and encourage scholarship among associate degree students having at least a 3.50 GPA. To achieve this purpose, Phi Theta Kappa provides opportunities for the development of leadership and service for an intellectual climate to exchange ideas and ideals, for lively fellowship for scholars, and for stimulation of interest in continuing academic excellence. Alpha Xi Epsilon, the DCC chapter of Phi Theta Kappa, was chartered in 1988.

Rodeo Club

Membership in this organization is open to all DCC students who are interested in promoting the sport of rodeo on campus. Its primary objective is to sponsor an annual rodeo for intercollegiate competition in the Big Sky Region.

Collegiate FFA

The National FFA Organization exists to provide agriculture-related programs and activities which will develop pride, responsibility, leadership, character, scholarship, citizenship, patriotism, career choices, and thrift, and which will improve the economic, environmental, recreational, and human resources of the community. The Collegiate FFA is open to all students interested in agriculture. High school participation in FFA is not a pre-requisite.

Intervarsity Christian Fellowship

A part of a nationwide international student organization of college and university campuses, this group is concerned with presenting Christianity as an important part of college and university life and is open to all students.

Pep Squad

Pep Squad is a student organization designed to help promote student involvement and school spirit. Pep Squad is open to all students.

Standards of Student Conduct

With enrollment, the student accepts both the rights and responsibilities of DCC students. Accordingly, the College expects that each student will abide by civil laws and college policies/regulations. Students neither surrender their civil rights as citizens nor are they given immunity or special consideration with reference to civil or criminal law.

As members of the DCC community, students have the responsibility to study, to learn, and to conduct themselves with academic integrity in relation to the college, its mission, and its processes and functions as an institution of higher learning. Students, as citizens, are expected to be familiar with and comply with existing federal, state and city laws governing civil and criminal behavior both on- and off- campus and during all DCC functions.

Violations may result in disciplinary action by the college in addition to any civil or criminal action. A student may be dropped from enrollment whenever, in the opinion of the administration, his/her presence is not in harmony with the spirit of the school.

It is assumed that any student who enrolls at DCC is aware of the following expectations and responsibilities and that he/she will always abide by those realistic standards of achievement and citizenship that are conducive to self-growth and to the well-being of the college community.

Student conduct regulations are in the process of revision. They will be published under separate cover and made available to students.

Alcohol/Drug Policy

Dawson Community College requires standards of conduct prohibiting the unlawful possession, use, and/or distribution of illicit drugs or alcohol by students and employees on institutional property. No alcohol/illicit drugs will be allowed in any of the rooms at the DCC Living Complex or in any area of the DCC Campus. Any violation will be subject to report to law enforcement authorities. For more information contact the Dean of Student Services.

Loss of Personal Articles

The College does not accept responsibility for loss of or damage to personal articles in the event of theft, natural disasters such as flood, fire, wind, or any natural disaster. The College shall not be liable for damages if the college’s performance of its obligation is necessarily curtailed or suspended due to storm, flood, or other acts of nature; fire, war, rebellion, scarcity of water, insurrection, riots, strikes or any other cause beyond the control of DCC.

Weapons/Ammunition

Ammunition or weapons are not allowed on campus or in campus housing. It is the student’s responsibility to make arrangements to store weapons off campus. If a student has a weapon for classroom use, the instructor of the class will assist the student in finding storage for that weapon.

Annual Crime Report

In November of 1990 the Student Right to Know Act was signed into law. The Act mandates that institutions of higher education report and make available to both current and prospective students and employees the occurrences of specific crimes on campus. In addition to the number of reported specified crimes, the institution must report the number of arrests for liquor violations, drug-abuse violations, and weapon violations. The report is made available through the Dean of Student Services and the EEO Office.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. (PDF)

Annual Crime Report (PDF)

(Free Adobe PDF Reader)

Equal Opportunity/ Affirmative Action

Dawson Community College is committed to equal opportunity for all persons in all facets of community college operations. Our policy has been, and will continue to be, one of nondiscrimination, offering equal opportunity to all students, employees, and applicants for employment on the basis of their demonstrated ability and competence without regard to such matters as race, color, religion, sex, national origin, age, veteran status, marital or parental status, or disability.

Students who feel that they have been unfairly treated by the college with regards to policy, or disciplinary actions, have the right to request a hearing by an appeals board within two school days of any action that is taken. This may include complaints of discrimination based on race, color, religion, age, sex, national origin, political belief, veteran status, marital or parental status, or existence of a disability.

Procedure to request a disability accommodation:

Dawson Community College will provide reasonable accommodations for qualified students with disabilities pursuant to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act to ensure equal access to its programs. Students with disabilities who request accommodations must:

Register with the Student Support Services office. It is the student’s responsibility to initiate the request for services. Students are encouraged to initiate the request for accommodations as soon as possible.
Students who are requesting accommodations must provide documentation of their disability from the appropriate medical or psychological professionals.
- Documentation must be current; usually within the previous three years.
- Documentation must include a specific diagnosis.
- Actual test scores must be provided.
- A description of requested accommodations including the rationale for those accommodations must be provided.
Students requesting accommodations should notify their instructors of their disability as soon as possible. Student Support Services will assist in this process if requested by the student.
Requests for accommodations will be evaluated on an individual basis.

If you believe you have been discriminated against based on disability and/or need a reasonable accommodation, talk to Joyce Ayre, Equal Opportunity Director, 377-9450, Kent Dion, Director of Student Support Services, 377-9416 or Diane Dohrmann, Dean of Student Services, 377-9412 to resolve any complaints. You also may contact the Montana Human Rights Commission at 406-444-2884 or 1-800-542-0807, TTD 406-444-0532.

Harassment Policy

Dawson Community College affirms the right of all employees and students to work and study in an environment that is free from all forms of discrimination, harassment, and intimidation and is committed to providing a climate of mutual respect among students and employees. The College is opposed to any practice or action that denies human dignity or infringes upon academic and personal freedom.

Sexual Harassment

Sexual harassment includes unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct or written communications of an intimidating, hostile, or offensive sexual nature. In addition, sexual harassment behavior includes:

The employee’s or student’s submission to another is made, either explicitly or implicitly, a term or condition of an individual’s employment or education.
The employee’s or student’s submission to, or rejection of, such conduct is used as a basis for employment or education decisions.
Specific conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or creating an intimidating, hostile, offensive environment.

Furthermore, sexual harassment and/or intimidation is a violation of state and federal equal opportunity and nondiscrimination regulations. The College is committed to taking action against an offender through a disciplinary process. Students seeking advice about, or wishing to file a grievance related to, alleged sexual harassment must contact the Affirmative Action Officer in room 127 of the main building.

Informal Harassment Complaint Procedure

File a verbal complaint with the Affirmative Action Officer, who will work with the complainant to attempt to resolve the issue and work toward an acceptable solution at the lowest possible management level.

Other Forms of Harassment

Threats, whether or not a person has the intention of carrying out the threat, are a serious matter with possible criminal implications.

Disciplinary action will be taken when instances of harassment are identified and confirmed, filed and resulted in a finding of probable cause. Retaliation against persons who file complaints is a violation of laws prohibiting discrimination and will result in disciplinary action against offenders. A copy of the campus policy dealing with harassment is available in the business office or upon request from the Student Services Office.

It is expected that any student who enrolls at DCC is aware of the above expectations and responsibilities and that he/she will always abide by those realistic standards of achievement and citizenship that are conducive to self-growth and to the well-being of the college community.

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