Committees

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I.1 Academic Affairs Committee

 

This standing committee is responsible for making recommendations regarding all academic matters. The committee will meet on the 3rd Monday of the month or as announced. Committee membership is comprised of eleven (11) members: the Dean of Instructional Services (chair), the Director of Student Support Services, four faculty members, the Librarian, the Registrar, a Student Services representative, an A.S.B. representative, and a student representative.


 

I.2 Catalog and Calendar Committee

 

This standing committee, a sub-committee of the Academic Affairs Committee, is responsible for catalog changes, additions, and deletions and for determining the calendar for each academic year. The committee is comprised of six (6) members: the Dean of Instructional Services (Chair), the Dean of Student Services, two full-time faculty members, the Registrar, and the Coordinator of Recruitment/Advertising. This committee submits its findings and recommendations to the Academic Affairs Committee.


 

I.3 DCC Appeals Board

 

This standing committee addresses student appeals for any disciplinary action taken against them. Students are required to submit their appeal in writing, and request a hearing before the Board within two school days of the action taken. The campus EEO officer is responsible for arranging the hearing and appeals board, and for conducting the investigation and hearing. The appeals board is comprised of five members: a student residing in the residence hall, a student not residing in the residence hall, a faculty member appointed by the GFT, the Dean of Student Services, and a representative of the community at-large selected by the committee membership. The Board elects its chairman and secretary, who may or may not be a voting member of the Board. Specific procedures for this Board are outlined in the Living Complex Handbook.


 

I.4 Dean’s Council

 

This standing committee is a forum for the Deans of the three major administrative divisions to communicate with each other, share ideas and insights, conduct group problem-solving sessions, and prepare recommendations to the President or other groups within the institution. The council is comprised of the three Deans (Administrative Services, Instructional Services, and Student Services).


 

I.5 Department Chairs Committee

 

This standing committee is a forum for the Chairs of the four major instructional departments to communicate with each other, share ideas and insights, conduct group problem-solving sessions, and prepare recommendations to the Dean of Instructional Services, in particular, or to the college administration, in general. The committee meets as needed.


 

I.6 Employee Handbook Committee

 

This standing committee is responsible for maintaining the currency of information contained in the Employee Handbook. The committee is comprised of ten (10) members: the President (Chair), the Dean of Administrative Services, the Dean of Instructional Services, the Dean of Student Services, five full-time faculty members, a classified staff representative, and a student representative.


 

I.7 Enrollment Management Committee

 

This standing committee is responsible for developing recruitment and retention methods for the college. The committee is comprised of nine (9) members: the Dean of Student Services (Chair), the Dean of Administrative Services, the Dean of Instructional Services, the Director of Financial Aid/Admissions, the Registrar, the Coordinator of Recruitment/Advertising, two full-time faculty members, and a student representative.


 

I.8 Executive Council

 

This standing committee is responsible for assisting the President with major institutional decisions and serves as the primary vehicle for assuring input from all quarters of the college (shared governance). As such, the committee has particular responsibility for assisting with master planning, budget, institutional assessment, and institutional improvement. The council also assists the Board of Trustees in the formulation of new policies and the update of existing policies. The council is comprised of nine (9) members: the President (Chair), two Deans, two faculty members, two classified staff members, and two student members.


 

I.9 Faculty Development Fund Committee

 

This standing committee is responsible for reviewing applications submitted by the faculty for professional development opportunities. The committee observes the following approval process: the committee recommends approval or disapproval as testified by the signatures of the committee members; the request is then sent to the President for approval or disapproval; and then the request is forwarded to the Board of Trustees for final approval or disapproval. The committee is comprised of three (3) members: the Dean of Instructional Services (Chair) and two GFT faculty members.


 

I.10 Library Affairs Committee

 

This standing committee is responsible for the general development of the library and matters relating to its operations that affect the educational program of the college and the students of the college. This committee is comprised of nine (9) members: Library Director (Chair), two classified staff representatives, four full-time faculty members, a student services representative, and a student representative.


 

I.11 Mutual Concerns Committee

 

Established in the Master Agreement, this standing committee is charged with the responsibility “to build internal morale and establish and maintain good working relationships and trust among all groups represented through ongoing communication on issues and programs of the institution.” The committee meets at least once each semester. Agenda items should be presented to any member of the committee. The committee is comprised of eight (8) members: three faculty members (1 may be part-time or a special lecturer), one administrator, 2 classified staff members, and 2 Board members.


 

I.12 Outcomes Assessment Steering Committee

 

The Outcomes Assessment Steering Committee, a standing committee, has been temporarily replaced by the Northwest Accreditation Self-Study Steering Committee. This committee has the particular responsibility of assuring that the college evaluates the achievement of its mission and purpose statements.

 

I.12.1 General Education Assessment Sub-Committee

 

This sub-committee, comprised of ten faculty members representing major disciplines and the Dean of Instructional Services, is responsible for assessing the general education component of the college.

 

I.12.2 Program Assessment Sub-Committee

 

This sub-committee, comprised of ten faculty members representing major disciplines, one classified staff member, and the Dean of Instructional Services, is responsible for assessing vocational-technical programs.

 

I.12.3 Curriculum/Course Assessment Sub-Committee

 

This sub-committee, comprised of nine faculty members representing major disciplines, two classified staff members, and the Dean of Instructional Services, is responsible for assessing educational curricula and courses.


 

I.13 President’s Cabinet

 

This standing committee is responsible for advising the President in the management of the institution. The cabinet is chaired by the president and includes the Dean of Administrative Services, the Dean of Instructional Services, the Dean of Student Services, and the Registrar.


 

I.14 Resource Management and Effectiveness

 

Committee

 

A sub-committee to the President’s Advisory Council, this body is responsible for conducting periodic assessments of the institution’s resources (human, financial, and physical) in order to formulate recommendations on making improvements in these three major areas. The committee is comprised of ten (10) members: the President (chair), the Dean of Administrative Services, the Dean of Instructional Services, the Dean of Student Services, the Director of Athletics, two full-time faculty members, the Assistant Business Manager, a member of the Board of Trustees, and a student representative.


 

I.15 Safety Committee

 

This standing committee is responsible for reviewing all institutional matters pertaining to safety and assures institutional compliance with A.D.A. and Montana Department of Labor safety rules pertaining to the workplace. The committee meets quarterly. The committee is comprised of seven (7) members: the Dean of Administrative Services (chair), the Physical Plant Director, three full-time faculty members (Chemistry Instructor and Ag Power and Machinery Instructor, and one faculty member at-large), the Housing Director, and the Maintenance Engineer.


 

I.16 Student Financial Aid Committee

 

This standing committee is responsible for policies concerning grants, scholarships, and financial aid. The committee shall communicate with potential new sponsors and be cognizant of all financial aid programs. The committee is comprised of five (5) members: the Director of Financial Aid/Admissions (chair), the Director of Student Support Services, two full-time faculty members, and the Career Advisor.


 

I.17 Student Services Committee

 

This standing committee is responsible for providing the Dean of Student Services with advice, information, and recommendations for all aspects of the Student Services Division. The committee is comprised of all personnel comprising the division and is chaired by the Dean. The committee meets once each month during the regular academic year or as needed.


 

I.18 Technology Committee

 

This standing committee is responsible for institution-wide, technology planning addressing the following major areas: instructional, instructional support and learning resource technologies; administrative and office technologies; student and business records technologies; the website; and technologies infrastructure. The committee assures that computer hardware/software is purchased and use in a manner consistent with the college’s mission. All planned purchases are reviewed by the committee and submits its recommendations to the Dean of Administrative Services. The committee also maintains an inventory of software, develops plans to assure DCC stays abreast of current developments in technology (i.e., the Technology Plan), and advises the administration on policies regarding security and access of computer files, etc. The committee meets the first and third Thursday of every month. The committee is comprised of seventeen (17) members: the Dean of Administrative Services (chair), the Dean of Instructional Services, the Dean of Student Services, Library Director, Farm/Ranch Business Management Program faculty representative, three Management/Technology faculty representatives, two computer services staff members, T5 project representative, the Registrar, a general faculty representative, three student representatives (one must be a computer major), and an external business representative.

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