Continuing Education

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F.1 Audio Visual Services


DCC has a large assortment of audio visual equipment available. If repair of any audio visual equipment is needed, please report it to the Technology Coordinator. If assistance is needed in the operation of a piece of equipment, please feel free to contact the Technology Coordinator.


F.2 Bookstore


The Bookstore will be open the first week of evening classes or make special arrangements for evening purchase(s) during the day. If any students have difficulty with this time schedule, they should contact the Dean of Instructional Services. The instructor should make sure the students are aware of this arrangement. Purchase of textbooks at the Sidney Center will be during pre-registration and the first class meeting.


F.2.1 Book Buy Back Policy


Books to be bought back will be determined by the instructor. Those books the instructor wishes to buy back should be submitted on the Bookstore’s form. The prices for those books will be determined by used book companies’ current values provided that the books are in reasonably good condition to be determined by the Bookstore Manager. This policy does not include workbooks of any kind. Extension Center students may sell their books back by contacting the main campus bookstore.


F.3 Class Dates and Cancellations


All instructors should plan the entire semester taking into account holidays and any other conflicts that will affect the days the class will meet. All classes must meet the required number of contact hours. As an example, a three credit class meets for 45 hours, while will usually require fifteen evenings. If a holiday falls on the class night or a class does not meet due to instructor illness, a different night of the week can be negotiated, but it is usually best to go one week longer. The instructor is responsible to insure that the class meets the required number of times and hours. A schedule will be distributed indicating changes with approval.


It is the responsibility of the instructor to keep the students and the Instructional Services Office informed of any meeting changes. Instructors should follow a system established the first night of class to facilitate notifying all students.


F.4 Continuing Education Description


Continuing education at Dawson Community College consists of workshops, evening, weekend, and off-campus classes. Full- and part-time faculty will be given first opportunity to teach these classes whenever possible, with loads determined by the Master Agreement.


Courses offered will be in three categories:

  1. Courses numbered 100 or above are regular college-level courses recommended for transfer.
  2. Courses listed as sub-100 (e.g., 090) are not recommended for transfer and should be selected only when recommended by the advisor.
  3. Courses with a CSC prefix are community service (non-credit) courses will not transfer or count toward graduation at Dawson Community College.


Continuing education courses are offered throughout the academic year, but should be completed within the semester or term when they began.


F.5 Copying


Copy machines are located in Room107 of the Main Building and Room C in the Ullman Center.


F.6 Course, Class Length and Credits


One credit equals fifteen (15) hours of instruction. Example: A three-credit course meets fifteen nights for three hours per night, three 50-minute periods per week for fifteen weeks, or two 75-minute periods per week for fifteen weeks. The evening program is usually based on a fifteen-week semester. Evening classes normally meet once a week for three hours per night. A minimum of 2 ½ hours per night of instruction is required. Some instructors prefer to take a short break at the middle of the evening. The break is not to be counted as part of the required time. Courses for more than three credits are required to meet more than fifteen sessions or go longer each session.


F.7 Evening Program


Evening classes are generally taught between the hours of 7:00 to 10:00 p.m., Monday through Thursday. Regular full-time day students may enroll in these classes at no extra cost. Classes are conducted at the college, high school, and off-campus facilities. The schedule will be published at least two weeks prior to the first class meeting. Prospective students may pre-register for these classes during the regularly scheduled pre-registration days each semester and during the summer. Registration is done at the first scheduled meeting. The minimum number of students required for a class is determined by the Dean of Instructional Services. Minimum enrollment must be reached by the first night of the class or special permission by the Dean of Instructional Services is required for the class to continue.


F.8 Experiential Learning


Students may apply for credit to be granted for accomplishments on the job, through volunteer work, or through training, workshops and seminars. The procedures and criteria for granting credit for experiential learning are detailed in the DCC Catalog. The forms for requesting this consideration can be found in the Forms section of this handbook.


F.9 Grade Books


Instructors shall maintain accurate student records in a grade book. Grades are private and protected matters. As such, instructors should make sure that their grade books are filed in a secure location and are inaccessible to the eyes of the public.


F.10 Guest Speakers


Instructors are encouraged to enhance their class presentation to the best of their ability within the framework of the necessary context being taught. If guest speakers are engaged and an honorarium is part of the agreement, prior approval of the Dean of Instructional Services is necessary. When guest speakers are engaged, it is the responsibility of the instructor to be present even though the guest speaker may use the entire evening. The exception to this would be if a second party was under contract to teach a certain section of the course.


F.11 Independent Study Classes


Independent study classes and syllabi must go through the same course approval process as any classes offered at DCC. The intent of the process is to insure the academic integrity of each class and the reliability of the independent study program, in general. Instructors may propose courses for inclusion or revise existing courses through the Instructional Services Office.


The primary standard is to provide the same quality in independent study as is “presumed” to be found in the regular course taught in the classroom. Taking into consideration the delivery system, the student should be expected to complete all the requirements of the regular classroom course. Requirements, in addition to those of the regular class, should be added to compensate for the student’s loss of in-class activity.


All students must complete the DCC Information and Enrollment Sheet and pay all independent study costs to enroll in an independent study course. The brochure and related forms are available from the Independent Study Office /Business Office and the Instructional Services Office.


All courses listed in the Independent Study catalog are available for student enrollment on an ongoing basis. Students are advised as to the difficulty in completing an Independent Study course and that it is usually best to complete one course before enrolling in another. More detail regarding policies and procedures for independent study is described in the DCC catalog and Independent Study brochure.


Students are responsible for purchasing textbooks and related supplies for independent study classes. All textbooks and supplies must be prepaid.


F.12 Internet Classes


Dawson Community College is a member of the CCCOnline Internet Consortium. Currently, DCC offers an Associate of Arts degree and all but four courses of an Associate of Applied Science degree in Business through this distance delivery system. In addition, select Criminal Justice courses approved by DCC are also offered through CCCOnline.


F.13 Keys


Evening faculty members are not usually issued keys. There is always a janitor on duty to open doors, if necessary. If there is a problem with locked doors or access to a necessary part of the building, report it to the Dean of Instructional Services. Keys are available from the Registrar, with the approval of the Dean of Instructional Services. Adjunct faculty members are expected to turn in their key when they turn in their grades.


F.14 Mail and Messages


Evening faculty members have an assigned mailbox at the main office. Contact the Business Office on how to access the key to your mailbox. Please check the box before each class. If you have material or messages for on-campus offices or personnel, they may be left with the librarian. Mail arrangements for faculty and students at extension sites will be made.


F.15 New Courses


Anyone who wishes to develop a new course should submit an outline of the course to their Department Chair. The department will review the course and forward its recommendation to the Dean of Instructional Services for final approval and scheduling. Courses on a trial basis will be assigned a 280 course number.


F.16 Publicity and News Releases


Most publicity will be handled by the Coordinator of Recruiting/Advertising. If there are newsworthy items taking place after the initial advertisement of the course, all instructors should feel free to submit news releases to the Coordinator of Recruiting/Advertising after receiving approval from the Dean of Instructional Services.


F.17 Registration and Pre-Registration – Main Campus


In most cases, a minimum number of students is needed to start a course. With few exceptions, registration is the first class night. If there are not sufficient students the first week, the class will be cancelled, unless special permission is granted by the Dean of Instructional Services. Pre-registration procedures will be the same as those for day classes. All courses will meet the required number of hours following registration.


F.18 Registration and Pre-Registration – Extension Sites


Arrangements will be made for pre-registration of classes at the extension campus prior to the first day of classes. Registration will occur on the first night of classes or, if a day class, on the first day of scheduled classes. If the minimum enrollment limit is not reached, the class will be cancelled. Students will be encouraged to register for another class being offered at the extension site. The Dean of Instructional Services will determine minimum enrollment.


F.19 Salary and Payroll Procedures


The salary for evening and extension courses is $500.00 per credit for credit courses and $20 per contact hour for community service (non-credit) courses. An additional stipend may be available for teaching over ITV. Instructors teaching off-campus courses that require driving are paid the current approved amount per mile driving time or receive compensation time, plus the Board approved mileage reimbursement rate for using their own vehicle, only if a college vehicle is not available. If a college vehicle is available, the reimbursement rate will be the current approved amount per mile.


Contracts and pay vouchers will be issued to faculty from the Instructional Services office. Faculty members who receive a monthly check from DCC will receive their pay for extra teaching with their regular check at the end of the semester. However, monthly pay can be pro-rated and added to regular monthly checks, if requested. The other faculty will receive their check on or about the 20th of the month in which they finish their teaching, or may request pro-rated payments throughout the semester.


Faculty members must have a current W-4 and I-9 form on file with the Business Office. No checks will be issued without these signed forms on file.


F.20 Standard Work Exception


The Northwest Commission on Colleges and Universities has set standards of expectation for student work. The standard is “45 hours of student involvement per semester credit.” This means that, for every hour in class, a student can reasonably be expected to spend two hours outside of class studying, researching, reading, etc.


F.21 Summer School


Dawson Community College offers a summer session composed of workshops, Independent Study classes, and specified regular courses.


F.22 Telephone Messages


Emergency phone messages for evening instructors should be made to the Library.


F.23 Testing and Grading


Students are entitled to fair systems of evaluation and grading. Student evaluation and grading for non-credit, community service courses is optional. Refer to the grading section of the DCC catalog for more information. The method of evaluation and grading criteria should be specified in the course syllabus.


F.24 Textbooks and Class Materials


Textbooks and other class materials should be ordered through the Bookstore and sold to the students. Handouts for the class can be reproduced in Room 107 of the Main Building or Room C of the Ullman Center (see F.5 Copying). If evening instructors have problems accessing the copying machines, they should contact the Dean of Instructional Services.


F.25 Use of Buildings/Keys


Continuing education faculty may request keys for access to the building, their office, the copy and mailroom, and media supply room. These keys should be requested through the Dean of Instructional Services. Buildings and equipment should be used only for academic purposes.


F.26 Workshop Proposals


Workshop proposals may be submitted by faculty and staff at any time. Proposals are encouraged to show good planning, innovation, educational and/or community need and the ability to draw participants. The workshop should also be of high quality and should not conflict with existing courses.


Instructors will be compensated at the adjunct rate if offered for credit or at a comparable rate if non-credit (based on a calculation of credit hours compared to contact hours – i.e., 15 contact hours = 1 credit hour = $500.00).


Requests should be submitted to the Dean of Instructional Services and will be approved based upon the ability of the college to support the effort (funding availability).

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