The Faculty

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B.1 Attendance at College Functions


All faculty members have a general invitation to college functions and are encouraged to attend as faculty representation is important for student/faculty rapport.


B.2 Career-Technical Program Advisory Committees


Today’s rapidly changing society and workplace mandates that career technical programs work closely with the communities they serve to provide high quality, state-of-the-art training. Advisory committees are needed for several reasons:

  1. They are the most efficient and effective way to meet the economic needs of the community. Lacking such committees, the college would operate without critical business, industry, and labor input.
  2. DCC is a public entity and advisory committees comprise one of the productive ways in which the public can influence the educational process.
  3. Advisory committees offer one of the best tools for ensuring that the college’s career-technical programs reflect the knowledge, attitudes, and skills needed by employees in their respective occupations.

The primary purpose for advisory committees is to promote greater cooperation between career-technical education and the private sector in preparing individuals for employment, promoting quality career-technical education, and making career-technical education delivery system more responsive to the labor market. Advisory committees have three major roles. They are to advise, assist and provide support and advocacy for quality career-technical education.


Advisory committees are recommending bodies and do not have any administrative authority.  They are not intended to usurp the prerogatives of the Board of Trustees or to interfere with management of vocational programs by the administration of the college. The respective Program Director and Dean of Instructional Services will make appointments of committee members to all advisory committees.


Advisory committees will meet twice each year (once in the fall and again in the spring). These meetings will largely focus on two major matters: reviewing the assessment data for the previous year(s) and making curriculum recommendations for program change(s). The Dean of Instructional Services and Career Advisor will serve as ex-officio members of every DCC career-technical program advisory committee.


B.3 Chaperone Procedures


Chaperone duty is not solely the responsibility of a particular club sponsor. Faculty sponsors of organizations are expected to be present at the functions of their groups. Arranging for chaperones is the responsibility of the club president; however, chaperones are guests of the students and should be treated accordingly.


Chaperones are responsible for the general good conduct of the students. No alcohol or illegal drugs are allowed on college property. All college sponsored activities, whether on or off campus, must be properly supervised with an adult employee present to assume control and responsibility.


B.4 Evaluation of Faculty Performance


B.4.1 Tenured Faculty

See BP/CP 2-15.


B.4.2 Non-Tenured Faculty

See BP/CP 2-13.


B.4.3 Adjunct Faculty

Adjunct faculty will be evaluated each semester that they teach. The evaluation consists of a compilation of student feedback (SEI) and the instructor’s self-appraisal and course report summarized on the Adjunct Faculty Evaluation form.


B.5 Faculty Selection Procedure

Refer to BP/CP 2-5: Faculty Hiring Requirements.


B.6 Farm/Ranch Business Management Program


In semesters 1, 2, and 3, farm/ranch business management students enroll in a single 13 semester credit hour course plus one of three courses in applied math, communications, or human relations (general education/related instruction accreditation requirements). In semester 4, students enroll in a single 15 semester credit hour course.

Thirteen (13) semester credit hour course:

  • 60 hours of classroom instruction (4.00 credits),
  • 230 hours of co-op instruction (6.13 credits), and
  • 18 hours of on-site instruction (2.88 credits).

Fifteen (15) semester credit hour course:

  • 60 hours of classroom instruction (4.00 credits),
  • 305 hours of co-op instruction (8.13 credits), and
  • 18 hours of on-site instruction (2.88 credits).

In both instances, farm/ranch business management instructors, to be full-time, must enroll 15 units per semester. A unit can be one or two individuals. If two individuals enroll as a unit, they must share the same operational unit’s financial records, such as a husband and wife, father and son.


The program is four (4) semesters in length. A full-time instructor who has 15 units will deliver the program as follows:

  • 60 hours of classroom instruction is delivered via the normal classroom methodology (group instruction) of four (4) hours of evening instruction per week or any other timeframe of the instructor’s and students’ choosing. For example, if the instructor and students prefer, the 60 hours of classroom instruction can be delivered via 7.5 Saturdays.
  • Each unit receives 18 hours of home visit instruction (individualized) per semester. Fifteen units x 18 hours plus one hour to and from the site equal 300 hours. There are 600 hours possible in a semester (40 hours per week x 15). Adding the 300 hours of home visit instruction (includes the travel time to and from each site) and the 60 hours of classroom instruction totals 360 hours of instruction. This leaves sixteen (16) hours a week for prep-time, meetings on campus, etc.


B.7 Grade Books


Instructors shall maintain accurate student records in a grade book.


B.8 ITV Teaching Stipend


Faculty who teach over ITV may be eligible for additional compensation or workload adjustment. See BP/CP 5-3: ITV Instructor Compensation.


B.9 Meetings


The scheduling of regular meetings is recognized as an important element of the communication and planning process within the College. The assigned chair of each standing and ad hoc committee is responsible to assure that meetings are scheduled and that minutes are taken and disseminated. Copies of all meeting minutes will be disseminated to committee members, and will also be filed permanently with the Dean of Instructional Services.


Regularly scheduled instructional duties (i.e., classes) take precedence over meetings. Committee chairs should take this into consideration when scheduling meetings. A faculty member’s first and foremost responsibility is to his/her students and to meet classes as scheduled. Committee chairs should schedule meetings in the least conflicting timeframe as is possible and excuse those faculty members whose class schedule conflict with the set meeting time.


B.9.1 Instructional Services Area


These meetings will be scheduled once per semester. The Dean of Instructional Services Office will schedule these meetings and arrange the agenda for the meetings. Proposed agenda items are due in the Dean’s office one week prior to the meeting. The meetings will include time for discussion of issues from department meetings, action on past business, and an open forum for discussion. Attendance of all instructional services staff is expected at these meetings unless other arrangements are made with the Dean of Instructional Services. Additional meetings may be scheduled to discuss particular issues as needs arise.


B.9.2 Professional Development


All faculty members are expected to attend off-campus meetings when assigned by the administration. Reimbursement for related expenses will be paid. All requests for other meetings must be approved by the Dean of Instructional Services. Upon return from professional development activities, faculty/staff are to submit a completed “Evaluation of Conference” form along with their “Reimbursement of Travel Expense” form.


Additionally, faculty who participate in training or education to be considered for advancement on the salary schedule should follow the guidelines in the Master Agreement and submit such requests on the “Application for Salary Adjustment.”


Professional activities will be scheduled in accordance with the Professional Development policy.


B.9.3 Department Meetings


Department Chairs and/or the Dean of Instructional Services will schedule department meetings. Attendance by all faculty assigned to the respective department is expected. Department meetings will be held regularly for the purpose of disseminating information, problem solving, and planning with the department. Department meetings will be scheduled on an as-needed basis for discussing issues specific to a particular department. The Department Chair will chair department meetings.



B.10 Payroll Deductions


If requested, the Business Office may deduct from salaries, credit union (P.E.) savings or payments, payments to the faculty union, and/or insurance payments. The college participates in tax sheltered annuities for those who wish to purchase them.


B.11 Professional Responsibility


Each faculty member is responsible for knowing the contents of this handbook, the Master Agreement, the Board of Trustees Policy and College President Procedure Manual, and relevant policies of the Montana Board of Regents of Higher Education. It is expected that each will approach these duties with dedication and enthusiasm. Each faculty member plays a vital role in the public image of Dawson Community College and is encouraged to be professional while representing the college.


B.12 Program Directors


An integral part of institutional effectiveness is the on-going assessment of instructional program quality. All vocational-technical instructional programs (A.A.S. and certificates) are under the scrutiny of a program director. In concert with the Dean of Instructional Services and other relevant institutional staff, the program director utilizes a variety of measure (qualitative and quantitative) and data collection methods to conduct longitudinal analyses of overall program effectiveness, whether transfer or career-technical.


Each instructional program will undergo an annual qualitative report and a comprehensive program analysis resulting in a comprehensive report every four years. The program director is responsible for the analysis and subsequent report.


B.13 Sick Leave


Article 12.1 of the Master Agreement specifies that “Each full-time faculty member shall earn ten (10) days of sick leave per academic year. Each part-time faculty member shall earn sick leave on the basis of one day for every three semester credits taught during the academic year. The unused portion of such allowance shall accumulate from year-to-year. All full- and part-time faculty shall have compensation for unused sick leave upon termination and shall be paid in a lump sum payment equal to one-fourth (1/4) of the accumulated sick leave at the rate of pay at the time of termination. Sick leave attributable to a preexisting condition will not be allowed for a period of ninety (90) days following the first actual starting day of employment. The College recognizes present accumulated sick leave. However, for purposes of termination payment, such accumulation shall be computed from February 25, 1976, or the first day of employment, whichever is later.


In September of each year, the Dean of Administrative Services shall provide each faculty member with a written accounting of his or her sick leave, including: a. a list of those days accumulated prior to February 25, 1976; and b. a list of those accumulated, by year, after February 25, 1976. Faculty members will notify the main office when leaving campus for medical appointments during normal working hours and when they return.


B.14 Supplies and Copying


Grade books, stationery, and general office supplies are available from the Business Office.


Copy machines are available for faculty use in Room 107 of the Main Building and Room C in the Ullman Center. Each faculty member will receive an access number for the copy machine.


B.15 Telephone Calls


Long distance calls are placed by the faculty member using an assigned PIN number. A record of long distance calls over 15 minutes in length should be recorded and should include the party called, the telephone number, and the nature of the business. Personal calls are not allowed to be charged to the college.


B.16 Tuition Waiver


Article 15, sub-paragraph 15.2 of the Master Agreement defines the tuition waiver policy for faculty members, their spouses, and children. Waiver eligibility forms may be obtained from the Dean of Instructional Services and must be signed prior to registering. Additional information regarding tuition waivers is included at the end of Section A.



B.17 Use of College Facilities and Equipment


College facilities and equipment are available to faculty members for academic use at any time; however, security regulations must be observed. Any non-academic use of college facilities and equipment must be approved by the administration. All room usage must be approved by the office of the Dean of Instructional Services with the exception of Room 126 of the Main Building, which must be scheduled through the President’s Administrative Assistant. See BP/CP 6-3: Facilities Use.


B.18 Work Schedule and Absences


The Dean of Instructional Services is responsible for the instructional program during the absence of an instructor. If it is necessary that an instructor be absent from class for any reason, proper arrangements must be made by the instructor to insure that the needs of the instructional program be properly met. The Master Agreement establishes the parameters regarding work hours. Each faculty member shall submit a schedule of their on-campus classroom, lab, and office hours to the Dean of Instructional Services during the first week of each semester. This schedule should be consistent with the Master Agreement provisions regarding work hours. The remaining hours on the schedule may be designated as “prep” or “on-campus” hours. Faculty members are expected to be in their offices during scheduled office hours. When approved, the schedule is returned to the faculty member to be posted outside of their office door.


When a faculty member cannot meet a class or must leave campus during posted office hours, the Dean of Instructional Services must be notified. A properly completed and signed absence report must be submitted to the Dean of Instructional Services who will forward a copy to the main office so proper documentation may be made in the payroll record. Any time a faculty member must be off campus for more than two (2) hours of scheduled on-campus time, an absence report must be filed.

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