TITLE: Vice President of Academic and Student Affairs
DIVISION: Academic and Student Affairs
STATUS: Salary / Exempt
SUPERVISION RECEIVED: College President
SUPERVISION EXERCISED: The Vice President of Academic and Student Affairs (VPASA) supervises or oversees all academic and student affairs full time and part time faculty and staff including but not limited to these individual positions and departments: Adjunct instructors, AA/AS faculty members, Administrative Assistant, Assistant Vice President for Academics and Work Force Development, Athletics, Enrollment Management, Library Director, and Residential Education and Student Life.
The Vice President of Academic and Student Affairs is a line administrator to the President with responsibilities for planning and management of services within the instructional and student support operations of the campus. The VPASA is responsible to develop the management plan for the educational program and ancillary services, is responsible for all related budgetary procedures, as well as implementation of all related policies and procedures.
The VPASA serves as Chief Academic Officer for the College and is responsible for the administration of the Academic Affairs division. The VPASA supports the College’s mission and core themes by fostering an engaging and rich learning environment through the development, execution, and assessment of academic programs and services; supervision and development of division faculty and personnel; and leadership that demonstrates commitment to shared governance, collegiality, and continuous improvement. The VPASA serves as the campus liaison for the Northwest Commission on Colleges and Universities.
The VPASA is responsible for enrollment management including recruiting and retaining students as described in our mission and core themes. Using current practices, reliance on data and trends, the VPASA will oversee growth in enrollment in all student types including but not limited to traditional, non-traditional, on-line, on-campus, remedial, for credit, work force development and dual enrollment students.
The VPASA supports the College’s mission and core themes by fostering an inclusive and supportive learning environment for the College’s diverse student body that enriches student learning, builds and maintains a strong sense of community, and promotes growth through engagement in the life of the College. The VPASA provides leadership for all Student Affairs programs, extracurricular and club activities, Associated Student Body (ASB), and intramural athletics that demonstrates commitment to shared governance, collegiality, and continuous improvement. The VPASA oversees the athletic department and may serve as the campus liaison for the National Junior College Athletic Association and National Intercollegiate Rodeo Association. The VPASA serves as the Ex-Officio member of Advisory Committees and may serve in conjunction with the other Vice President as President in his/her absence.
DUTIES AND RESPONSIBILITIES:
- Advise the President on College strategy and operations and serves as member of the President’s Cabinet.
- Articulate and demonstrate an abiding commitment to the mission of a rural, affordable, open-access community college.
- Create policies, programs, and services that support the College’s mission, foster student development and success, and promote involvement in campus life.
- Manage, in accordance with college policy, academic and student affairs general funds, course fees and designated auxiliary fund budgets.
- Develop, revise as necessary, and implement policies and procedures for both Academic Affairs and Student Affairs.
- Ensure academic programs and student activities align with College mission and core themes.
- Collaborate with other College Chief Officers to develop and maintain cooperative and comprehensive relationships between Academic Affairs, Student Affairs and all other College divisions.
- Oversee the production of College catalog, academic calendar, course schedules and instructional loads to ensure compliance with Northwest Commission on Colleges and Universities standards and policies, collective bargaining agreements, College and Board of Regents policies and procedures.
- Resolve complaints and concerns about academic issues and student life originating with students, faculty and others.
- Serve as chairperson of the Academic Quality and Continuous Improvement and Assessment committees.
- Monitor academic program effectiveness and lead the program review process.
- Develop, support, and assess all programs, curricula and course offerings for quality outcomes through policies and procedures and the institutional effectiveness system.
- Serve as executive-level liaison with local school districts and other education agencies and organizations relative to effective program coordination.
- Represent the College’s instructional programs and student life at local, regional, and state-level meetings.
- Provide executive leadership for all faculty members.
- Ensure the Assistant Vice President is providing leadership and management of AS/AAS faculty that is consistent with Academic Affairs standards.
- Ensure compliance with College policy and Montana Board of Regents of Higher Education policy for faculty credentials.
- Assign workload and evaluates AA/AS/AAS faculty members.
- Develop agendas and facilitate faculty meetings and in-service trainings.
- Cultivate individual development initiatives and performance standards.
- Provide orientation and resource training for new AA/AS/AAS faculty members in coordination with Human Resources.
- Oversee and coordinate with Human Resources AA/AS/AAS adjunct orientation, development, and evaluation.
- Ensure faculty involvement in academic advising, campus leadership committees, program advisory committees, and program development.
- Promote faculty utilization of appropriate instructional technology and student engagement techniques.
- Advise tenure promotion to President.
- Ensure syllabi for all courses clearly state (a) course description, (b) course calendar, (c) MUS and College learning outcomes, (d) course design, (e) required learning resources, (f) evaluation standards, and (g) special needs requirements.
- Supervise and document the outcomes of AA/AS instructional programs and courses using the assessment process, and recommend the deletion or addition of such programs/courses when appropriate.
- Develop and assess the effectiveness of campus-based, online, hybrid, directed study, evening classes, and weekend classes in alignment with College mission and core themes.
- Develop and assess the effectiveness of short course, workshop, workforce training, and community education in alignment with the College mission and core themes.
- Provide dual and concurrent enrollment opportunities for area secondary schools and individuals who are home schooled.
- Increase workforce development opportunities for area employers and individuals who are seeking additional employment training.
- Provide leadership for the Student Learning and Engagement Center’s services and programs to foster student success in alignment with the College’s mission and core themes.
- Oversee a robust assessment model for learning to assure positive outcomes for the learner college-wide.
- Ensure the Jane Carey Memorial Library physical and electronic collections, services, and programs adequately support the academic programs and are appropriate for the College’s mission and core themes.
- Use and encourage participation in the Institutional Effectiveness System.
- Oversee intercollegiate athletics providing guidance and direction in accordance with the institution’s mission and core themes.
- Provide general oversight and support of the athletic programs while promoting a culture of athletic excellence and academic achievement.
- Works with Athletic Director, Coaching staff and NJCAA and National Intercollegiate Rodeo Association to ensure conformity with all pertinent standards and requirements.
- Assess athletic programs in conjunction with budget resources, enrollment management and Title IX to recommend the addition or removal of programs as appropriate.
- Enhance student growth and development outside the classroom through the implementation of the enrollment management plan to include, but not limited to, the use of developmental services, residential education and student life, Associated Student Body, intramurals, clubs and food service.
- Provide academic and student affairs data pertinent to Financial Aid, NWCCU, Board of Regents and grants.
- Supervise and evaluate Academic and Student Affairs personnel.
- Utilize data to develop and implement retention and graduation strategies.
- Maintain and effectuate the campus safety plan.
- Provide incentive and opportunities for individual and group professional development in alignment with the strategic plan and institutional needs.
- Use data from outcomes assessment resources to design professional development of faculty and staff
- Collaborate with Human Resources, in accordance with NWCCU, Board of Regents and college policy, to recruit, select, supervise, evaluate and provide professional development opportunities to instructional and student affairs personnel.
- Oversee policies, procedures, and publications relevant to academic offerings and student services.
- Ensure completion and timely submission of state and federal, NWCCU, Board of Trustees and Board of Regents’ reports pertaining to all instructional programs and student affairs.
- Ensure appropriate data collection for annual institutional accountability reports and outcomes assessment activities.
- Provide leadership for enrollment management marketing plans.
- Oversee the development and publication of the instructional and student services information for the public and other constituencies.
- Prepare, recommend, and administer the institution’s student affairs and instruction-related budgets in alignment to the mission and enrollment management plan of the institution.
- Work with administration and Foundation in promoting alumni relations.
- Other duties as assigned.
- Education: Master’s degree
- Experience: Five (5) years of higher education or related professional experience including supervisory experience
- Licensure or Certification: Current Driver’s License
- Earned doctorate degree
- Ten (10) years administrative experience in an institution of higher learning especially a community college in a rural setting.
This position requires activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving and carrying light to medium objects, operating office equipment, driving long distances.
COMPLETED APPLICATION PACKET MUST INCLUDE:
- Completed Dawson Community College application
- Current resume
- Cover Letter
- Copies of college transcripts (original transcripts required, if hired)
- Three professional references (names, addresses, and phone numbers).
INQUIRIES MAY BE DIRECTED TO:
Human Resources Department