Director of Workforce and Continuing Education

POSITION:           Director of Workforce and Continuing Education
DIVISION:            Academic and Student Affairs
DEPARTMENT: 
Outreach 
SUPERVISION RECEIVED:  Assistant Vice President of Academics and Workforce Development 
SUPERVISION EXERCISED:   Coordinator for Adult Education & Institutional Testing, Work Study or Student Employees  
STATUS:              Full time, 12 month, Exempt position

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SUMMARY OF WORK:

The primary focus is to build partnerships with business and industry and grow corporate and workforce training across our service region, focusing on eastern Montana initially and potentially expanding to include western Montana and western North Dakota. This position is responsible for coordination, identification, development, scheduling and evaluation of professional development education and workforce training courses and programs.

This position will coordinate with departments across campus to bring non-credit training opportunities and exposure to DCC, including summer camps, continuing education opportunities and personal enrichment courses. Responsibility will also include management of grants and other external funding for projects that include training of the workforce and technical education.

Position requires high level of professionalism and confidentiality, independent judgment and discretion regarding matters of significance in representing DCC.  Frequent contact with businesses, individuals and students in the DCC recruiting area. Travel is expected.

EMPLOYMENT WITH DAWSON COMMUNITY COLLEGE:

Employees at Dawson Community College must demonstrate kindness, respect, integrity, professionalism, and caring regard. We adhere to the highest ethical standards in fulfilling our jobs, to honor the College and university policies and procedures and to promote the educational objectives of the institution. Respect creates an atmosphere conducive to learning. Respect, in this sense, is a minimum threshold for our interactions with each other. A higher threshold is a “caring regard” for the people with whom we work.

Professionalism at DCC includes being mindful of our actions when working with students, colleagues, co-workers and our community members. Respect and “caring regard” for those with whom we share the common purpose of serving students is a paramount value. Professionalism and respect for others is an expected part of DCC job performance.

Employees at Dawson Community College support and promote a positive image of Dawson Community College.

DUTIES AND RESPONSIBILITIES:

  • Coordinate new customized trainings and provide awareness of services by working with area employers and industry to identify and assess training needs, desired outcomes, and funding.
  • Coordinate the development and delivery of customized, workforce and continuing education training instruction and manage all of the logistics of training projects, including the recruitment and selection of instructors.
  • Create and provide orientation to instructors regarding training policies and procedures. Coordinate, plan and conduct meetings and developmental activities for instructors. Identify possible instructors.
  • Evaluate non-credit training instructors through classroom audits and student evaluations, providing feedback to instructors to improve performance.
  • Assist in planning and delivering Institutional Reporting, including quarterly reports of all trainings conducted and outcomes.
  • Create, document and maintain appropriate records.
  • Work with supervisor to continue and improve current training offerings.
  • Research grant opportunities for workforce development and industry training.
  • Serve as grant manager for workforce grants and maintain budget, reporting requirements and inventory lists
  • Monitor industry trends and benchmark practices around the nation for continued excellence in programming.
  • Attend career and technical advisory committee meetings to ascertain if non-credit training could supplement academic offerings.
  • Work collaboratively with all departments within DCC regarding business processes, etc.
  • Work with marketing to develop handouts, catalogs, brochures and promotional materials.
  • Serve on college committees and community committees and boards as assigned.
  • Perform other duties as assigned.

PERFORMANCE STANDARDS

DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

CORE COMPETENCIES:

  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal effectively with frequent change, delays, or unexpected events.
  • Attendance – Is consistently at work and on time.
  • Business Acumen – Understands basic business practices.
  • Change Management – Communicates changes effectively.
  • Oral Communication – Speaks persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
  • Written Communication – Writes informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
  • Delegation – Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
  • Initiative – Seeks increased responsibilities; Takes independent action.
  • Judgment – Displays willingness to decide; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Managing People – Includes staff planning, decision-making, facilitating and process improvement; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes, product and services.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
  • Problem Solving – Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Dresses appropriately for workplace with frequent customer service interactions. Supports and promotes a positive image of Dawson Community College.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Quantity – Meets productivity Standards; Completes work in timely manner; Strives to increase productivity; Works effectively.
  • Safety and Security – Observes safety and security procedures; Uses equipment and materials properly.
  • Strategic Thinking – Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
  • Inclusion – Provides an environment inclusive of all students and supports underrepresented students.
  • Assessment – Assesses annual performance and works closely with the enrollment management team.

Minimum Qualifications: 

Bachelor’s degree or equivalent experience.
Experience in coordinating training.
Experience in grant management.
Must have valid Montana State driver’s license and ability to travel.

Preferred Experience: 
Master’s Degree plus three (3) years of progressively responsible work experience.
Supervisory and leadership experience preferred.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

INQUIRIES MAY BE DIRECTED TO:

Human Resources Department 
[email protected] 
406-377-9430

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It provides guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

Qualified protected class individuals are encouraged to apply. Dawson Community College must comply with the Immigration Reform and Control Act of1986. If hired, you will have to provide documents to show your identity and authorization to work.

Nondiscrimination Policy: Dawson Community College does not discriminate based on creed, race, religion, gender, national origin, age, disability, veteran status, genetic information, pregnancy status, marital status, gender identity or expression, or sexual orientation regarding access, employment, programs, or services.  The College complies with Executive Order 11246; Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972; Title IX regulation Implementing Educational Amendments of 1972; Section 504, Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990; the 1991 Civil Rights Act; the Age Discrimination in Employment Act of 1967, as amended; the Vietnam Era Veterans’ Readjustment Assistance Act of 1974; Title 49, the Montana Human Rights Act; and all other federal, state, and college rules, laws, regulations and policies. Inquiries or complaints about these matters should be brought to the attention of Leslie Weldon, Title IX Coordinator. Telephone: (406) 377-9412. Email: [email protected]  Mailing Address: 300 College Drive, Glendive, MT 59330.

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